Careers  | Administrative assistant

Administrative Assistant

Administration Department

Job Description

  • Maintain office calendar to coordinate work flow and meetings.
  • Maintain confidentiality in all aspects of client, staff and agency information.
  • Answer telephones and transfer to appropriate staff member.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
  • File and retrieve organizational documents, records and reports. • Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.
  • Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, or other programs.
  • May conduct research, compile data and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors
  • Set up and coordinate meetings and conference calls.
  • Prepare agendas and make arrangements for meetings.
  • Interact with the organization’s Volunteer’s teams and visitors.
  • Attend committee meetings or other meetings as requested in order to record minutes.
  • Assists in special events, such as fundraising activities and the annual meeting.
  • Other duties as assigned by Executive Director.

Job Requirements

Bilingual in Chinese/English speaking and typing

Education

Bachelor and above

Experience

3 year+ experience in administration related field

Language

English and Mandarin Chinese

Software

Microsoft office/Google Suite

Hour

40 hours per week

Tzu Chi USA Media Production Center located in Queens, New York.

This position can be worked off-site, but the contractor is required to be on location occasionally for team meetings.

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